The time clock

Lumè has a built-in time clock so staff can punch in and out for their shifts and managers can keep payroll honest.

Clocking in and out

Staff use the Clock in page. It's deliberately simple: one big button. When you're off the clock it reads Clock in; tap it to start your shift. Once you're on the clock, the page shows your running time — 2h 15m, since 9:30 AM — and the button becomes Clock out. That's the whole flow, designed for a quick tap on a phone or the front-desk tablet.

Below the button you'll see your recent shifts (your last five, so you can confirm yesterday went in) and who else is on the clock right now.

Reviewing shifts as a manager

Managers and owners get the fuller picture under Staff → Check-in: who's currently on the clock with their elapsed time, and a table of recent shifts you can filter by date range. This is also where you fix mistakes — if someone forgot to punch out or mistyped a time, you can edit the shift's clock-in and clock-out times or, if needed, delete it. Every correction is recorded in the audit trail, so the timesheet stays trustworthy.

Spotting missed punches: the attendance report

Reports → Staff attendance is a timesheet: every day for every person on the time clock, with their scheduled hours beside the times they actually clocked in and out. A small bar on each row shows the schedule (light) above the hours worked (dark), so a late start, a long day or a shift that was never closed stands out at a glance.

At the top, four cards count what needs attention. Click one to show just those days:

• Missed clock-ins — a scheduled day with no punch at all. If the person had appointments that day, the row says so ("3 appointments that day"), which usually means they were in and forgot.
• Missed clock-outs — a shift from a past day that is still open. Shifts left open from before the dates you picked are listed above the cards, so an old one can't hide.
• Long shifts — longer than your reminder setting below (12 hours by default). Almost always a clock-out that happened the next morning; the clock-out time says "next day".
• Late arrivals — clocked in more than five minutes after the scheduled start.

Pick the dates with Today, This week, Last week, Last 14 days, Last 30 days, the month buttons, or your own range. Then:

• Group by Person to check one timesheet at a time, with each person's hours against their schedule in the header, or Group by Date to see who was in on a given day. Groups collapse; Collapse all gives a one-line-per-person summary.
• Use Show for Needs review (every flagged or late day) or one kind of problem, and the staff menu for one person.
• Over / under is hours worked minus hours scheduled, after any time blocked off on the calendar.
• Download CSV exports the same days person by person, oldest first — the order payroll checks them in.

A pencil next to a time means a manager corrected it; hover to see who. A day you blocked off on the calendar ("Out of office") counts as time off, not a missed clock-in. Only people who use the time clock are checked: someone who has never clocked in is named once under the table rather than flagged every day. And a missed clock-in only ever applies to a scheduled day — keep schedules up to date under Staff → Schedule and the report stays accurate.

To correct a punch, go to Staff → Check-in.

The forgot-to-clock-out reminder

The most common time-clock mistake is forgetting to clock out, which turns an eight-hour shift into a sixteen-hour one on the timesheet. Lumè can catch it for you.

On the Clock in page, owners and managers see a Forgot-to-clock-out reminder card. Turn it on and set Remind after [N] hours (1–24). If an employee is still clocked in past that many hours, Lumè sends them a single text reminding them to clock out — once per shift, so it never nags. Twelve hours is a sensible default: long enough to clear a genuine double shift, short enough to catch an overnight mistake before payroll.